Please choose the appropriate tab below to access instructions for your user type. If you are a Penn State employee or student, please choose the “Internal PSU User” tab. For all other users, please follow the instructions on the “External non-PSU User” tab.
If you are from an institution that already has an iLab implementation, use your current credentials.
As a Penn State user with a Penn State access account you will be able to use your existing Penn State Web Access single sign on login to use the iLab system.
Step-by-Step Guide for Penn State Users
In a browser, navigate to the Penn State iLab website. **Please bookmark this site for future reference.** Click the login button in the upper right corner of the page.
Under the Penn State user (with Access ID) heading, click the link labeled “here” to continue.
If you have not yet logged into Penn State’s Web Access, log into Penn State using your Web Access account credentials.
Complete the iLab Account Registration form.
NOTE: PIs listed as primary on funds in IBIS will have accounts automatically created. In this case the registration process will simplified.
Complete the following five fields:
- Select a PI/Group from the drop down list.
- For PIs, select yourself. If you are not listed in the drop down list, please submit a PI/Group Creation Request using the iLab Help Request Form.
- If your PI is NOT in the drop down list, please select the PSU NEW USER (PSU) Lab as your PI. Your PI will need to create their account and add you to their lab. PLEASE DISCUSS THIS WITH YOUR PI. NOTE: You will not have access to funds as a member of the PSU NEW USER (PSU) Lab until your PI adds you to their lab and grants you access to their funds. You will NOT be accepted into the PSU NEW USER (PSU) Lab. This step is provided to allow you to complete the registration/account creation process.
- Fill in your First Name. This should be populated for you.
- Fill in your Last Name. This should be populated for you.
- Fill in your Penn State Email Address (xxx123@psu.edu) Do not use an alias. This should be populated for you.
- Fill in your Phone Number.
Select the register button to register for your account.
Once your account has been created, you will receive an email indicating that your account is pending approval. In this step you are waiting for the PI to accept your request to join their lab.
Hello John Smith
Your account activation is currently pending the approval of your membership to the following lab:
- Admin Lab (PSU) Lab
We have notified the institutional administrators of your request, and they will be reminded each business day if they have not approved your account. You can send an immediate reminder by clicking the 'Send Reminder' button below.
(a button saying "Send Reminder to the Designated Approver" is here)
If your request is urgent, please click on the button below and we will do our best to follow up with the appropriate individuals to verify your account.
(a button saying "Request Assistance" is here)
If your account request is urgent, please select the Request Assistance button in the email.
If your account is taking longer than 48 hours to be approved, please select the Send Reminder to the Designated Approver button.
You may want to contact your PI directly to let them know that you have submitted your request for their approval. They will need to approve your account request within iLab and assign you a valid fund number to use. You may additionally be approved for iLab access by the Institutional Administrator, but your PI is still responsible for assigning funds for you to use.
You will not be able to reserve equipment or request services until your PI has assigned funds to you for use.
When your account is approved, you will receive an email that provides basic information to get you started with iLab. It provides a link to a list of Penn State cores available for use, a link to a basic iLab user manual, a link to a basic scheduling manual.
Welcome to iLab at Penn State University
Penn State University is excited to launch a web-based tool to help managed central resources at the institute. We will be rolling out the softwrae in several phases. You have completed the first step to accessing the current wave of cores. Your PI has been notified to accept your lab membership request.
Getting started with iLab
- Click here to see the cores available to you: available cores
- Login using your Penn State University username and password. (IMPORTANT: On initial login, set your account time zone, click 'update timezone'.)
- Select a core from the list of cores at Penn State University
- Once on the core's page, click the 'about' tab to learn more about the available services.
- To request services from the core, click the 'request services' tab.
- To schedule equipment, click the 'schedule' tab (tabs may be named differently for some cores).
For detailed instructions, please use the following manuals:
For standard cores: basic manual
For scheduling cores: scheduling manual
If you have any questions, concerns, comments or suggestions, please use the 'leave feedback link in the upper right corner once you are logged in. Alternatively, you can email us at ilab-support@agilent.com.
Best wishes, The iLab – Penn State University Team
You are now able to log into iLab at https://psu.corefacilities.org and use the Penn State Research Cores that are implemented in iLab.
As a non-Penn State user, you will need to establish an iLab account, associating yourself with your institution. Please use your institution contact information even if you have been granted a Penn State Web Access account.
Step-by-Step Guide for External Academic or Industry Users (non-PSU)
n a browser, navigate to the Penn State iLab website. **Please bookmark this site for future reference.** Click the login button in the upper right corner of the page.
Complete the form by entering your email address, checking the “I’m not a robot” checkbox.
Check the “I agree with iLab’s privacy and security policies” checkbox.
Complete the following the Personal Information form.
Complete the following 5 fields in the Personal Information form:
- Fill in your First Name.
- Fill in your Last Name.
- Fill in your Phone Number.
- Select your institution from the drop down list.
- If your institution or company is not listed, please type in the name of your institution or company in the field in order to register it in iLab.
- Select your role from the drop down list.
- If your role is not listed, you may choose Other and enter your role title.
Select the Continue button to proceed with the registration.
Complete the following the Group Associations form. If you chose to create your institution on the previous page, you will see a green box at the top of this form alerting you that you have made that choice.
Complete the following 7 fields in the Group Associations form:
- Select the lab or research group that you are associated from the drop down box. If your lab or research group does not exist, please select the option Create New Group… NOTE: It is required that you are associated with a lab or research group. To create your own or your PI’s research group, complete the following fields:
- Fill in your PI’s First Name
- Fill in your PI’s Last Name.
- Fill in your PI’s Email Address
- Fill in your Phone Number.
- If there is a person who manages your PI’s or your lab (manages memberships to the lab, fund assignments, spending approvals), select yes to the question “Is there another person in your lab who helps manage lab memberships, fund assignments and spending approvals?” If you answer yes, please complete the following fields:
- Fill in the lab manager’s First Name
- Fill in the lab manager’s Last Name
- Fill in the lab manager’s Email Address
- Fill in the lab manager’s Phone Number
- Fill in the lab group’s name using the following naming convention:
PI Last name, PI First Name (COMPANY ACRONYM) Lab
Example: Doe, John (UPENN) Lab or Doe, Jane (PPG) Lab
Select the Continue button to proceed with the registration.
On the final registration tab, please complete the Billing Information for the billing contact in your organization.
Complete the following 7 fields in the Billing Information form:
- Check the “Associate new billing address to my account” to associate this billing address with your iLab account.
- Fill in the Billing Contact’s Name (First and last)
- Fill in the Billing Address for the billing contact
- Fill in the City for the billing contact’s address
- Fill in the State/Province for the billing contact’s address
- Fill in the Zip/Postal Code for the billing contact’s address
If you are working with cores which will be shipping items to you and your shipping address is different than the billing address, check the Add shipping address if different from billing checkbox and enter your shipping address.
Click the Continue button to finalize your registration.